Organisation of a European marine conference
Client: DG Environment
In 2008, the Marine Strategy Framework Directive (MSFD) was adopted with the aim of protecting and managing our seas and oceans in a sustainable way. The Directive sets an ambitious objective: to achieve and maintain the good environmental status of European seas and oceans by 2020.
The Healthy Oceans – Productive Ecosystems (HOPE) Conference, held on 3-4 March 2014 in Brussels, brought together all those working with or in relation to the European marine environment and provided them with the opportunity to discuss progress made over the past 5 years, the problems that still remained and the solutions for improved coherence and better marine governance.
Between 400 and 500 participants were expected at the Conference. Speakers included high-level politicians from the EU institutions (including President Barroso), from the Member States (Environment Ministers from approx. 15 Member States) and from the international organisations (including Klaus Töpfer, ex-director of UNEP).
Milieu was responsible for the overall organisation of the HOPE Conference. The main tasks included:
1. establishing a steering group, together with all relevant partners in which the organisation of the event and the management of the contract were discussed;
2. preparing and organising the event in all its aspects, such as: conception of a visual ID for the conference to be used for communications, in line with Commission guidelines; developing a webpage and a registration web platform to present the relevant conference information, in line with Commission standards: (http://ec.europa.eu/environment/marine/hope-conference/index.htm); supporting the development of the agenda; Identifying and inviting speakers, collecting presentations andbiographies; identifying potential participants (approximately 500 addressees); drafting/sending invitations; registering participants prior to the event and on-site; support the social network.
3. preparing a 10-page background document highlighting the context of the Conference, the 'hot topics' to be debated and presenting the main speakers;
4. logistics support on-site during the two-days of the Conference;
5. preparation of a post-Conference report.